Gaylord Texan Resort

Built to host high-volume programs, Gaylord Texan delivers a true convention campus with sleeping rooms, exhibit halls, ballrooms, dining, and after-hours venues under one roof. The signature glass atriums give you dramatic backdrops for registration, receptions, and sponsor activations without worrying about weather. The connected convention center is purpose designed for scale, so general sessions, trade floors, and dense breakout schedules can run in parallel while your team keeps everything on time.

The meetings stack includes a large exhibit hall for booths or poster sessions, multiple pillar-free ballrooms that can be divided as needed, and wings of breakout rooms grouped in logical clusters. Wide prefunction corridors handle registration islands, coffee points, and brand takeovers without clogging entrances. Service corridors and sensible loading make it easy for production teams to rig, flip, and strike on aggressive timelines. In-house AV, strong power distribution, and experienced banquet operations reduce outside rentals and support quick turnarounds between day content and evening galas.

Room blocks scale smoothly. The hotel offers a deep inventory of consistent room types, plus suites for speakers and VIPs near hospitality parlors. Multiple elevator banks and spacious lobbies support wave arrivals. Dedicated coach zones simplify group staging, and the property’s proximity to DFW Airport keeps transfer times predictable for fly-in attendees. Wayfinding is clear from sleeping towers through the atriums to the convention center, which shortens transitions during tight agendas.

Food and beverage programs flex from simple boxed breakfasts to multi-course awards dinners. Atrium restaurants cover grab-and-go, casual team meals, and premium private dining, so your dine-around plan can live entirely on campus if desired. Overset strategies, buffet lines, and station service are routine here, which helps you maintain service pace with large headcounts and late RSVP changes. Private lounges and tucked-away salons are available for sponsor lunches, analyst briefings, or board-level conversations.

For networking and morale, the resort layers in venues that help attendees connect after hours. The waterfront club and live-music settings are built for receptions, partner mixers, and closing celebrations. Seasonal outdoor pool complexes and the family-friendly water area can be programmed for private evening events. Fitness facilities and walking loops around the property work for morning wellness activations, fun runs, or casual meetups before sessions.

If your program needs overflow or citywide coordination, the on-site team is accustomed to complex rooming lists, roommate pairings, shoulder-night coverage, and multi-hotel shuttle plans. On the show floor, sponsorship visibility is straightforward with natural alcoves for lounges, demo pods, and media corners. Press ops and green rooms can be staged close to the main stage to minimize VIP transit.

Meeting and event highlights

• Large exhibit hall for trade floors, job fairs, and poster sessions

• Multiple pillar-free ballrooms that divide for general sessions, banquets, or classrooms

• Dense clusters of breakout rooms for certifications, workshops, and track-based agendas

• Broad prefunction spaces for registration, coffee service, and sponsor activations

• Practical load-in, strong power, and experienced in-house AV for fast room flips

Group logistics

• Substantial room inventory with suites near hospitality parlors for VIPs and speakers

• Multiple elevator banks, organized check-in areas, and coach-friendly arrivals

• Clear wayfinding from guestrooms to meeting levels through the atriums

• Reliable Wi-Fi coverage across meeting spaces and guestrooms

Dining, networking, and downtime

• On-property restaurants that support vouchers, private dining, and sponsor buyouts

• Flexible banquet options for buffets, stations, or plated gala service

• Signature atrium settings for welcome receptions and brandable photo moments

• Fitness center, pools, and walking routes suitable for wellness breaks

Best for

• National sales meetings and product launches that require strong mainstage production

• Association conferences with high breakout density and tight transition windows

• Trade shows and partner summits that depend on exhibitor traffic and sponsorship visibility

• Multi-day programs that benefit from a self-contained, weatherproof campus