Hyatt Regency

Hyatt Regency Aurora–Denver Conference Center gives groups a purpose-built base in Aurora with a full conference center attached. The flow from curb to lobby to meeting levels is straightforward, pre-function areas are wide, and the main ballroom scales from general sessions to galas without awkward sightlines. The location places you near major medical and research campuses, which helps attendance and speaker coordination, and it is an easy jump to downtown Denver for off-site dinners.

The property balances quiet guest rooms with flexible venues, so planners can keep most touchpoints on site. Registration fits naturally outside the ballrooms, smaller salons support workshops and board meetings, and courtyard or terrace spaces create fresh-air receptions that photograph well at sunset. In-house culinary handles plated banquets, stations, and reception menus, and the events team is comfortable with tight turns between sessions.

Why it works for groups

• Conference center attached to the hotel for simple room-to-meeting commutes

• Clear wayfinding from lobby to event levels that keeps busy agendas on time

• On-site restaurant, lobby bar, and coffee kiosk to stage meetups and VIP tables

• Experienced banquet staff and AV partners for lighting, sound, and streaming

• Quiet guest rooms that help multi-day attendees actually rest

Event and meeting spaces

• Large divisible ballroom for plenaries, award programs, and social celebrations

• Junior ballroom for meals, breakouts, and poster sessions

• Multiple meeting rooms for workshops, roundtables, and speaker ready rooms

• Pre-function galleries sized for registration, exhibits, and coffee breaks

• Outdoor patio or lawn zones for welcome hours and team photos

Group dining and buyouts

• Private dining areas for sponsor stewardship and rehearsal dinners

• Prefixed menus that move cleanly from passed bites to plated mains

• Break packages set near pre-function for minimal hallway congestion

• Bar and lounge zones that convert to evening mixers after sessions

Logistics that make life easier

• Motor coach friendly arrival and straightforward load-in notes for décor and bands

• Nearby surface and garage parking with guidance for oversized vehicles

• Staging space close to ballrooms for entertainment and exhibit storage

• Rooming list support for early arrivals, shoulder nights, and late checkouts

• Simple elevator stack that reduces bottlenecks between tracks

Guest room highlights for multi-night stays

• Work desk with task lighting and abundant outlets

• Quiet glazing and blackout shades for true recovery sleep

• Mini-fridge and coffee setup for early call times

• Suites for VIPs, green rooms, or bridal party prep

Nearby add-ons for big itineraries

• Major medical and research campuses for conference tie-ins and walkable meetings

• Parks and trails for morning runs and team photo moments

• Light rail and arterial roads for short trips into downtown Denver and LoDo

Planning tips

• Hold the main ballroom for plenary blocks and move meals to a secondary space to avoid midday resets

• Place registration between the elevator bank and the ballroom doors to intercept foot traffic

• Stagger break times by track to ease elevator demand and keep coffee stations flowing

• Reserve the patio or terrace for night one to keep attendees on property and set a strong social tone

• Share a preliminary agenda with AV two weeks out so cues and patches are pre-built

Good to confirm early

• Power drops and rigging points for stages, backdrops, and market-style activations

• Load-in windows for décor teams, entertainment, and exhibitor crates

• Dietary counts and separate staging for kosher, vegan, and gluten-free service

• Music cutoff times and any outdoor sound policies if you plan to use the patio

Use Engine (engine.com) to source group rates, manage room blocks, and coordinate timelines and attendees in one place.