How Midland University saved $17,000 in one year with pre-negotiated rates

Juggling Too Much

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As a small-school athletic department in the GPAC conference, Midland University faces a unique set of challenges. With limited resources and a mountain of responsibilities, the staff—led by Assistant Athletic Director Jeremy S.—had his hands full.

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Endless Coordination Chaos

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Managing travel for over 900 student-athletes isn’t easy. From booking hotels and managing travel, Jeremy was stretched thin. Add eligibility checks, administrative tasks, and a Midwest full of weather surprises, and things quickly became overwhelming.

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The Downsides of Other Travel Sites

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Relying on generic travel sites presented its own hurdles:
• No direct billing: Coaches often had to use personal credit cards, creating financial headaches and time-consuming reimbursements.
• Budget challenges: Expenses from unused rooms due to weather delays or sudden-death tournaments are troublesome for small, budget-conscious schools.
• Quality issues: Accommodations sometimes fell short, leaving coaches and athletes frustrated.

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New Coaches, New Problems

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For coaches new to the area, navigating travel logistics was an added stress. Without a streamlined system, onboarding became an uphill battle.

Enter Engine, a game-changer for Midland University’s athletic department.

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Engine didn’t just alleviate pain points—it revolutionized the way they handle travel.