Better hotel management

Accounting best practices for managing corporate hotel stays

Business meetingA phone screen featuring the Hotel Engine app
Trusted by over 100k companies and 900,000 travelers
automated budgeting card

Never worry about hotel receipt management again.

-> Folios are automatically synced across all travelers in your company giving you full visibility on expenses.

-> Set travel policies for your business so they can only stay at specific hotels or hotels that cost a certain amount.

-> Customizable fields empower you to effortlessly allocate hotel invoices to specific departments, teams, projects, and more, ensuring precise financial tracking and accountability.

Hotel engine billing chart

Unified billing and simplified incidental coverage

->Hotel Engine's Direct Bill feature allows all travelers to book their own trips while still consolidating invoices into a single bill for the accounting team to process.


-> Hotel Engine can ensure your team members do not need to put a credit card down upon checking in to their hotel.

-> View customizable dashboards and actionable analytics for a clear view of your travel expenditures.

In their own words

Claudia B
"The tiered travel policies provides the flexibility for individual travelers, without impacting the larger company lodging goal."

Claudia B

SRP Companies

Nick C
"There’s no fighting with hotels, faxing credit cards, or email authorizations. It’s one click, book, done.”

Nick C

Combined Transport

Nancy K
“Having the ability to get eight people in one reservation — and cancel if they change their mind — is a dream come true.”

Nancy K

Aspen Square

Ray V
"I find it very user friendly; I find the rates to be unbeatable, and I find that the flexibility is wonderful."

Ray V

PRO Building Systems

Holly M
"The extensive options, pricing, rewards program and 24/7 customer service are only a few reasons we knew this was the right company to assist us.”

Holly M

Cascade Health

There is no risk.
Give us a try

Signing up takes 2 minutes and it’s completely free!

Frequently asked questions

We’re glad you asked!

Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get.

Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Hotel Engine, you and your company will save substantially in both time and money.

By providing great value to our hotel partners, we get great rates. That means we can take a small cut of each booking — enough to cover 24/7 Member Support and continually re-invest in new technology — and still offer deals to our members that are up to 60% less than the online public travel sites. That’s why we can keep Hotel Engine free to join and use.

No membership fees, no contracts, and no minimum spend.

We want our members to have plenty of options when booking lodging. Our platform currently offers 750,000+ properties worldwide.

You'll find just about every hotel in the U.S. on our platform. If you don't see a specific hotel when you search, it's likely because the hotel is fully booked during your dates. In those rare cases, we'll show you nearby comparable properties with availability during your travel dates.

We’re in the business of radically simplifying trip management for everyone, and we believe great hotel rates should be accessible to everyone, too.

That’s why Hotel Engine is free to join and use — no membership fees, no contracts, no minimum required spend, no catch.

Click here to learn more about our pricing.

Individual hotel properties set their own cancellation policies, which are clearly displayed during the booking process (you’ll see whether the room is refundable, and the last date you can cancel and receive your money back). After booking, you can find cancellation policy information in the “Important Information” section of your confirmation page.

If you need to keep travel plans flexible, there are two great options available.

  1. You can select the Flex option during the booking process. Flex allows you to cancel any reservation up until noon the day of arrival or cut a trip short mid-stay and get refunded — regardless of the hotel’s cancellation policy.
  2. If your company signs up for FlexPro, every traveler is fully covered with our highest degree of flexibility. With an annual plan, FlexPro costs $2,000 ($167/mo) covering everyone in your company. If you want to go month-to-month, Flexpro costs $200 - again, covering everyone in your company.

Get your $50 hotel credit!

Be the first person from your company to sign up and get a $50 hotel credit. No membership fees, no contracts, no credit card needed.