Accounting best practices for managing corporate hotel stays
- Exclusive, pre-negotiated corporate rates
- No membership fees
- Easy lodging expense management
- No minimum spend required
Never worry about hotel receipt management again.
-> Folios are automatically synced across all travelers in your company giving you full visibility on expenses.
-> Set travel policies for your business so they can only stay at specific hotels or hotels that cost a certain amount.
-> Customizable fields empower you to effortlessly allocate hotel invoices to specific departments, teams, projects, and more, ensuring precise financial tracking and accountability.
Unified billing and simplified incidental coverage
->Hotel Engine's Direct Bill feature allows all travelers to book their own trips while still consolidating invoices into a single bill for the accounting team to process.
-> Hotel Engine can ensure your team members do not need to put a credit card down upon checking in to their hotel.
-> View customizable dashboards and actionable analytics for a clear view of your travel expenditures.
In their own words
Claudia B
SRP Companies
Nick C
Combined Transport
Nancy K
Aspen Square
Ray V
PRO Building Systems
Holly M
Cascade Health
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Frequently asked questions
We’re glad you asked!
Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get.
Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Hotel Engine, you and your company will save substantially in both time and money.
By providing great value to our hotel partners, we get great rates. That means we can take a small cut of each booking — enough to cover 24/7 Member Support and continually re-invest in new technology — and still offer deals to our members that are up to 60% less than the online public travel sites. That’s why we can keep Hotel Engine free to join and use.
No membership fees, no contracts, and no minimum spend.
We want our members to have plenty of options when booking lodging. Our platform currently offers 750,000+ properties worldwide.
You'll find just about every hotel in the U.S. on our platform. If you don't see a specific hotel when you search, it's likely because the hotel is fully booked during your dates. In those rare cases, we'll show you nearby comparable properties with availability during your travel dates.
We’re in the business of radically simplifying trip management for everyone, and we believe great hotel rates should be accessible to everyone, too.
That’s why Hotel Engine is free to join and use — no membership fees, no contracts, no minimum required spend, no catch.
Click here to learn more about our pricing.
Individual hotel properties set their own cancellation policies, which are clearly displayed during the booking process (you’ll see whether the room is refundable, and the last date you can cancel and receive your money back). After booking, you can find cancellation policy information in the “Important Information” section of your confirmation page.
If you need to keep travel plans flexible, there are two great options available.
- You can select the Flex option during the booking process. Flex allows you to cancel any reservation up until noon the day of arrival or cut a trip short mid-stay and get refunded — regardless of the hotel’s cancellation policy.
- If your company signs up for FlexPro, every traveler is fully covered with our highest degree of flexibility. With an annual plan, FlexPro costs $2,000 ($167/mo) covering everyone in your company. If you want to go month-to-month, Flexpro costs $200 - again, covering everyone in your company.
