17 of the Best Apps for Business Travelers (Android & iOS)
Are you a frequent business traveler wondering how to make your work life easier? We polled some of our most frequent travelers and asked them what their favorite apps were for professional work trips. The apps below were mentioned most often. We have compiled them all into a list with helpful iOS and Android download links. Please note, some of these apps are free, some are paid.
Yes, we placed our app in the #1 spot. And yes, we are biased 😊
Engine.com
Access Corporate Hotel Rates & Discounts
Engine.com is a business travel management app. It helps you book flights, hotels, car rentals and manage every aspect of business travel.
Features include account management, invoice review tools, profile management, booking tools, trip planning resources and more.
If you book business travel, Engine.com’s simple dashboard makes it easy to track, book, identify accommodation, rent vehicles and book flights. All while saving money, time and administration.
Saving hassle is one thing. Saving money is another. That’s another benefit of Engine.com. Thanks to some great relationships with providers, the platform can help you save money with exclusive discounts or preferential rates.
MileIQ
Miliage, Gas, and Expense Tracker
MileIQ is a very useful mileage tracking app for business drivers. If you travel by road and need to keep track of mileage, gas, taxes or expenses, you should check out this app.
Once set up, the app uses GPS to log trips and records them automatically. If you have multiple employees, you can track all mileage within a central dashboard and can quickly calculate mileage and cost for tax or reimbursement.
The app is well-designed and easy to use.
A lot happens automatically so there’s very little for you to do. Simply open the app, tell it to track or not track and make your journey as you usually would.
iTranslate
Language Translator
If you travel internationally, there’s nothing quite like knowing a few words of the local language. iTranslate can help with that.
Knowing a little local lingo can make a huge difference to the quality of service you receive and the professional impact you make on clients. It also helps you navigate, eat, drink and enjoy your travels a little more.
iTranslate can translate over 100 languages. It supports voice communications, text-to-speech and has a Google Lens-style camera translation tool.
You can even create your own phrasebooks and flashcards to help you learn a little of the language without depending on the app. It’s very useful!
FLIO
Flight Tracker & Flight Management App
FLIO is a great little flight app. It tracks your flights, lets you know of gate changes or delays, reminds you of boarding times and can even tell you which belt to claim your baggage.
You can use the app to manage boarding passes, connect to airport Wi-Fi and navigate many key international airports with maps.
There are also exclusive deals for restaurants, stores, concierge services and luggage protection too if you want them.
If you rack up the air miles for work and want a single app to manage everything, FLIO is well worth checking out. We would use it for the airport maps alone!
HotelTonight
Find Hotels Below Market Rate
HotelTonight is for last minute business trips or for when your booked accommodation falls through for some reason. It’s a room finder for last minute bookings and is pretty good at what it does.
It’s no Booking.com but it has access to hotels, prices, price history and a smart room filter so you can select your preferred accommodation type.
Listings include hotel details, images, amenities and, most importantly, reviews.
The app is easy to use and delivers the convenience you might need if you’re a spontaneous traveler or need to make a last minute trip and need to book on the move.
Evernote
Note Taking App
Evernote should need very little introduction to small businesses. It’s the #1 note taking app out there and is a staple of most offices.
It’s a very versatile app that can help manage your digital life. It can capture notes, record ideas and inspiration for every walk of your private and professional life.
It can also search your notes, add tags for simple sorting and share notes across users or devices.
Whether you want to create to-do lists or outline interview questions, this is the app to try.
If you like to record your thoughts or ideas while on the move but forget by the time you arrive, Evernote can help!
Asana
Project Management & Team Management
Asana is a project management platform with an app. It works on the web or on the move and helps manage teams, workloads, projects and more.
It has an intuitive drag and drop dashboard where you can manage projects, assign tasks, track progress, create timelines and reports, leave comments and notes and share work and files.
Asana integrates with other tools you might use such as Google Drive or Calendar, Slack and others for a truly joined-up approach.
If you like to stay productive while on the move and use Asana in the office, the mobile app links to your existing system and syncs everything between you and your team.
CamCard
Business Card Scanner & Phone Book Tool
CamCard brings business cards into the 21st century. It’s a card management app that helps you manage digital business cards and contact information.
It uses your phone to scan business cards and extract contact information so you can store it digitally. It also acts as a mini-CRM so you can search, share and edit contact information with other CamCard users.
Attending a seminar or tradeshow? Use CamCard to share your business card digitally with others. You can also share it via email, social media or other digital means too.
Business cards are still very relevant and are essential for sharing contact details. CamCard just brings them into the modern era by leaving the card behind and going digital.
Workfrom
Find Places to Work & Free WiFi Map
- iOS – N/A ⭐
- Android – N/A ⭐
Workfrom is an incredibly useful resource for anyone that works out of the office. It’s a database of laptop-friendly spaces around the world where you can plug in and do a little work while you’re away.
It’s a website rather than an app but it’s so useful, we had to include it. Log onto the site, enter your location into the search or let the site use location and it will find you places to work.
Listings include a map, address, directions and maybe even the Wi-Fi login username and password. There are also notes added by fellow travelers to let you know what you’re getting into.
Expensify
Expense Management
Expensify is arguably one of the most important apps the business traveler needs. It’s an app-based expenses management platform that lets you create, manage, track and monitor expenses.
You can scan or take a picture of a receipt and the app will turn it into an expense claim. It can extract information like the date, merchant and amount and create a claim for you.
There’s also reporting and tracking of expenses, ideal if you work per diem or set budgets for meals per day.
There’s also a travel management aspect to Expensify but it isn’t as feature rich as the expenses part.
GasBuddy
Cheap Gas Locator
GasBuddy is an essential app for those of you who drive around the country for work. It helps you find the cheapest gas and best stations wherever you are in the continental United States.
Search by price or location and see where to find the cheapest gas. The app also includes a trip cost calculator, fuel logbook and other useful tools.
It’s simple, effective and is regularly updated to keep up with price changes.
While you may not be concerned with prices if you’re not paying, knowing where the next gas stop is can be a lifesaver. Satnav is pretty good but it isn’t always perfect. GasBuddy is a reliable extra resource.
Shoeboxed
Tracking & Organizing Business Expenses
Shoeboxed is a smart expense management app designed to simplify the process of tracking and organizing travel and business expenses. It’s a smart app that takes the hard work out of travel.
It’s similar to Expensify in that it helps track expenses, lets you photograph receipts and submit them for expenses, monitor costs, track mileage and create reports on expenses over time.
If you’re a freelancer or work on your own, Shoeboxed also provides a receipt management service where you can mail in your receipts for processing. We’re not sure how many of you would use this service but it’s there if you want it!
ExpressVPN
Secure Internet Connection & Privacy Tool
ExpressVPN is one of the biggest names in VPNs and is another business travel essential. If you’re going to be using airport or coffee shop Wi-Fi, you need a Virtual Private Network (VPN) to keep your work private.
The app has a user-friendly interface for mobile and desktop devices, allowing you to connect with a single click. Connections are fast and shouldn’t impact productivity in any way.
ExpressVPN has servers in 105 countries, includes ad blockers, tracking cookie blockers, and its own password manager to help keep your data safe. It uses 256-bit encryption, which is industry standard, ready to keep you safe while on the road.
Dayuse.com
Find Cheap Hotels for Day Use (naps, showers, ETC)
Dayuse.com is an interesting app. At first glance, an app that lets you rent a hotel room by the hour would be for a completely different audience, but Dayuse.com is purely for business travelers.
It specializes in finding hotel rooms for use during the day or by the hour. It’s purely for a quick nap or somewhere to work for a few hours before moving on and works incredibly well.
The app lets you browse hotels, select time slots, and enjoy amenities like spas, gyms, and meeting rooms. You can browse or search by location and book through the app or direct, whichever you prefer.
Google Drive
Free File Storage & File Sharing
Google Drive should need no introduction. It’s a cloud storage service that allows you to store and access files from anywhere. You can either use it for personal use or business, either way, you have easy storage for anything digital.
Free users get limited storage while business users get much more plus access to the Google suite of productivity products like Docs, Sheets, Meet and others.
Google Drive is built into Android devices and is also accessible through Apple too.
Drive also integrates with other Google services like Gmail and Google Photos, making it a versatile tool for all kinds of traveling professionals.
WiFi Map
Free WiFi Map
WiFi Map is an invaluable app if you don’t want to rely on mobile networks. It’s the easiest way to find and connect to free Wi-Fi hotspots in over 200 countries across the world.
As long as you use a VPN like ExpressVPN, you can securely connect for free and remain productive and contactable wherever you’re traveling to or from. Offer feedback, identify free Wi-Fi and review hotspots and you could earn money back too.
The app also offers access to eSIMs to help you remain connected for less when traveling abroad. These are usually far cheaper than business cellphone plans and could be a valuable resource for frequent travelers.
Currency Converter
Convert Currencies
Currency Converter for iOS is an essential app for small business travelers. It does exactly what it says on the tin, it shows you real-time currency rates for over 160 currencies from across the globe.
As well as currencies, the app also includes a calculator, price history charts and an Apple watch app. There’s also currency widgets, offline mode, dark mode and gesture support too.
If you regularly get lost switching between currencies or want to maximize your return when buying while on the move, this is the app to try. It’s simple, easy to use and just works.
Currency Converter supports most major currencies including USD, JPY, AUD, AUS, CAD, GBP, XE, XAU, MXN, CHF, CNY and others. Over 160 currencies in all.
