15 Best Business Travel Software Solutions 2025

Most business travel software makes simple problems complicated. You need hotels near the job site, flights that don't break the budget, and expense reports that don't require a PhD to complete.

The best platforms handle the booking complexity so project managers can focus on actual work instead of receipt collection. Here are 15 tools that actually work for companies that send people places to get things done.

Complete Booking Platforms

1. Engine

Engine books flights, hotels, and cars in one place. Started as Hotel Engine in 2018, rebranded in 2024 when they added flights and rental cars.

What it does:

• Books all travel types from one platform
• Reserve room blocks for large teams as easily as booking a single room
• Cuts costs up to 60% on bookings
• 24/7 support with real people who answer
• FlexPro lets you change bookings without penalty fees
• One monthly bill covers everything including hotel extras
• Keeps your team within budget rules automatically
• Stacks Engine points with your existing hotel rewards

Engine works well for field crews, construction teams, and project-based work. Good balance of cost control without making booking a nightmare.

Best For: Mid-sized companies with field teams, construction crews, or anyone who needs flexible booking with tight budget control.

Expense Management

2. Expensify

Expensify uses AI to scan receipts and sort expenses automatically. Snap a photo, get your report done.

What it does:

• Scans receipts with your phone camera and reads everything
• Creates expense reports automatically
• Connects to QuickBooks, NetSuite, and other accounting software
• Works on mobile so you can expense things immediately
• Flags policy violations before you submit

Best For: Teams that hate receipt management and want automated expense tracking.

3. Certify

Certify handles expense reports with strong accounting connections and IRS compliance built in.

What it does:

• Creates expense reports automatically from receipts
• Connects to QuickBooks and NetSuite seamlessly
• Stores receipts the way IRS requires
• Tracks mileage automatically and calculates reimbursement
• Shows spending in real-time with budget alerts

Best For: Companies that need bulletproof expense compliance and accounting system integration.

Budget Control and Policy Tools

4. TravelPerk

TravelPerk books flights and hotels while keeping your team within budget rules. Good inventory, decent support.

What it does:

• Large selection of flights and hotels
• Enforces travel policies during booking
• 24/7 support team
• FlexiPerk lets you change bookings easily
• Carbon tracking for sustainability reporting

Best For: Companies that want good booking options with automatic policy enforcement.

5. Navan (formerly TripActions)

Navan handles both booking and expense reports in one place. Book a flight, expense gets created automatically.

What it does:

• Books travel and creates expense reports at the same time
• Shows policy rules while you book
• Connects to corporate credit cards
• Dashboard shows spending across all projects
• AI suggests cheaper options during booking

Best For: Teams that want booking and expenses handled together without switching platforms.

Travel Protection and Support

6. Allianz Travel Insurance

Allianz Travel Insurance covers business trips when things go wrong. Trip cancellation, medical emergencies, evacuation.

What it does:

• Covers trip cancellation and interruption costs
• Medical coverage and emergency evacuation
• 24/7 claims support
• Connects to corporate booking platforms
• Group coverage for team travel

Best For: Companies sending people to remote locations or international projects where medical coverage matters.

7. LoungeBuddy

LoungeBuddy gets your team into airport lounges. Day passes or corporate memberships.

What it does:

• Access to airport lounges worldwide
• Corporate accounts with group pricing
• Shows lounge amenities and availability in real-time
• Connects to corporate travel programs
• Quiet workspace and WiFi for productive travel time

Best For: Companies with frequent flyers who need quiet workspace and reliable WiFi at airports.

Mobile Trip Management

8. TripIt Pro

TripIt Pro organizes all your travel details automatically. Forward confirmation emails, get complete itineraries.

What it does:

• Creates trip itineraries automatically from confirmation emails
• Real-time flight alerts and gate changes
• Tracks available seats and suggests better options
• Monitors all your loyalty program points
• Connects to expense platforms

Best For: Frequent travelers who get lots of bookings and need everything organized in one place.

9. App in the Air

App in the Air tracks flights and helps navigate airports. Flight delays, gate changes, airport maps.

What it does:

• Real-time flight tracking with delay predictions
• Airport maps and navigation
• Check-in reminders
• Flight statistics and travel analytics
• Offline airport information

Best For: Teams with lots of air travel who need reliable flight information and airport navigation.

Ground Transportation

10. Uber for Business

Uber for Business manages rides for your team with detailed reporting and spending controls.

What it does:

• Central booking for all team rides
• Detailed trip reports by employee and project
• Spending limits and policy controls
• Connects to expense platforms automatically
• Coverage in major cities

Best For: Companies needing managed ground transportation with detailed cost tracking.

11. Lyft Business

Lyft Business handles corporate rides with flexible payment and employee transportation benefits.

What it does:

• Corporate ride management
• Flexible payment options and expense integration
• Employee commute benefits
• Connects to HR systems
• Detailed expense reporting

Best For: Companies offering transportation benefits or needing flexible ride management.

Risk Management and Safety

12. WorldAware

WorldAware tracks travel risks and keeps tabs on your team's location. Risk alerts, crisis management.

What it does:

• Travel risk alerts by location
• Tracks where your team is traveling
• Crisis management support
• City and region risk assessments
• 24/7 assistance services

Best For: Companies sending people to high-risk locations or international projects where safety tracking matters.

13. International SOS

International SOS provides medical and security support for business travelers. Clinics, hospitals, emergency evacuation.

What it does:

• Medical and security assistance worldwide
• Network of clinics and hospitals
• Risk alerts and security updates
• Emergency evacuation services
• Travel health information and vaccinations

Best For: Companies with international travel requiring medical and security support.

Data and Analytics

14. Grasp

Grasp analyzes your travel spending and shows where you can save money. Benchmarking against other companies.

What it does:

• Travel spending analysis and optimization
• Benchmarking against industry standards
• ROI measurement for travel programs
• Custom reports and dashboards
• Identifies cost-saving opportunities

Best For: Companies spending significant money on travel who need detailed analysis and cost optimization.

15. Spotnana

Spotnana is a modern travel platform built for companies that want custom features and detailed analytics.

What it does:

• Cloud-based travel platform
• Custom features and workflows
• Detailed analytics and reporting
• API connections to other business tools
• Modern interface and mobile experience

Best For: Tech companies and larger organizations needing custom travel features and integrations.

Picking the Right Tool

Company Size: Bigger companies usually need full platforms like Engine or Navan. Smaller teams might prefer focused tools like Expensify or TripIt Pro.

Industry Needs: Field service and construction companies need flexibility and project cost tracking. Consulting firms often want integrated expense management.

Travel Volume: Heavy travelers benefit from platforms with good inventory and loyalty program connections. Occasional travelers might prefer simple, mobile-first tools.

Policy Requirements: Companies with strict travel rules need platforms that enforce policies automatically and provide real-time guidance.

System Integration: Consider how well the travel tool connects to your existing HR, accounting, and business systems.

What's Coming

Business travel software keeps getting smarter with AI booking help, predictive analytics, and better mobile experiences. Carbon tracking is becoming standard, and traveler safety remains critical.

As remote work changes travel patterns, the best platforms will adapt to new travel behaviors while maintaining cost control, policy compliance, and good user experience.

These 15 tools represent the best options for 2025, each with specific strengths for different organizational needs and travel management challenges.

Need a Business Travel Program That Actually Works?

If you're tired of travel booking that takes longer than the actual trip, Engine cuts through the nonsense. Book flights, hotels, and cars in one place. Get up to 60% off rates. Change plans without penalty fees.

Your crew books their own rooms while you track costs by project. Direct Bill handles the receipts so nobody's chasing expense reports. When plans change at 4 PM on Friday, FlexPro lets you move bookings without losing money. Engine Rewards stack with your existing hotel points because why wouldn't they?

Whether you're running installation crews, managing field service teams, or just sending people to get work done, Engine handles the logistics so you can focus on the actual job. Get started with Engine and see what happens when travel software is built for people who actually work.

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