We Built a Bulk Hotel RFP Tool for Booking Hotels and It’s Completely Free to Use

June 17, 2025

The Easy Way to Send Hotels RFPs - Wedding Blocks, Conferences, Group Trips, & Event Space

Send one hotel booking request to dozens of hotels in seconds using Engine.com's request for proposal tool. Compare hotel offers, lock in the best rate, and skip the email chase. In addition, earn points and rewards from our partners. Completely free, no strings attached.

If you’ve ever tried booking hotel rooms for a group or planning an event at a hotel, you already know the pain of sending out RFPs (requests for proposal). It’s repetitive, time-consuming, and often involves copying and pasting the same information over and over again across multiple hotel websites.

That’s why we built something better. Something faster.

At Engine.com, we created a simple, powerful bulk hotel RFP tool, and we made it completely free to use. Whether you’re planning a corporate retreat, wedding, sports tournament, or multi-city tour, our platform lets you send one RFP to multiple hotels at once—without ever opening your inbox.

No subscriptions. No paywalls. Just a smarter way to request hotel proposals.

That’s all there is to it. Just send your RFPs in bulk, then let the hotels respond with their offers. You’ll be able to review them side by side in your dashboard and pick the one that works best for your group.

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How It Works

Here’s how our tool works from start to finish:

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1. Enter Your Group’s Basic Info

Tell us the basics: what type of group / event it is, dates needed, how many rooms you need, where you want to stay (location + radius).

2. Add More Detailed Info

This is where you tell us what types of rooms you require and how many of each one. You can also adjust your room count from day-to-day. So if you have some guests leaving at different times, you can account for that so there is no money wasted on unneeded rooms.

3. Browse Hotels & Select the Ones You’d Like a Proposal From

We’ll show you a list of matching hotels. You simply check the boxes next to the hotels you want to reach out to—one, five, or fifty. No limits.

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4. Sit Back and Compare Proposals

As hotels reply, you’ll receive offers that are organized and easy to compare. Pricing, amenities, room types, free upgrades—it’s all laid out side by side in your dashboard.

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**Ready to give it a spin? Go ahead, send some RFPs!**

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What’s a Hotel RFP, Anyway?

A hotel RFP (Request for Proposal) is a document you send to hotels when you need to book multiple rooms, or reserve meeting space for a group. Think of it as a formal request that tells the hotel what you’re looking for, so they can respond with pricing, availability, and options tailored to your event.

Your RFP typically includes:

Check-in and check-out dates
Number of rooms (and people)
Preferred room types
Meeting or event space needs
On-site amenities (breakfast, parking, shuttle, etc.)
Free perks and upgrades the hotel will often throw in to sweeten the deal
Budget constraints and location preferences

Hotels review your RFP and respond with a proposal, which you then review and compare. The problem? Sending that same information to hotel after hotel—one at a time—wastes your time and slows everything down.

Our Free Tool Fixes All of That

We built Engine’s bulk RFP tool to remove the manual work from group hotel booking. You enter your details once, select as many hotels as you want, and hit send.

It’s five simple steps—no back-and-forth emails, no scattered spreadsheets, no wasted time.

What Makes It So Useful?

Totally free to use — no catch, no hidden fees
Massively faster — send to 10+ hotels in seconds
Centralized communication — no need to chase emails
Side-by-side comparison — easily evaluate your options
Great for all group types — weddings, work travel, conferences, sports teams, school trips, and more

Let Hotels Come to You

Instead of spending hours filling out contact forms and sending emails, Engine.com lets you flip the process around. You tell us what you need, choose the hotels that look good, and let them pitch you.

This is group travel booking, flipped on its head.