Send multiple group booking requests to the hotels of your choosing, all at one time.

Engine’s group booking tool lets you submit one request and get multiple hotel offers back, fast. No calls. No contracts. No wasted time. Just submit your group details once and sit back.

Booking hotel rooms for a group, whether it’s for a conference, sports team, job site, or wedding, usually involves reaching out to one hotel at a time, explaining your needs, waiting for responses, and hoping for a reasonable rate. Repeat that process with a dozen hotels and you’ve wasted an entire week.

We built a tool that changes all of that.

With Engine’s free group booking platform, you can submit one simple request and receive multiple hotel quotes, often within hours. You can compare them side-by-side, choose what fits your needs, and we handle everything from there. This includes booking, billing, and last-minute changes or even cancellations.

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How It Works

Step 1: Tell us what you need
Fill out a quick online form (pictured below) with your travel dates, destination, number of rooms, and any preferences like breakfast, parking, or proximity to a venue.

Step 2: We source quotes from hotels
We send your request to dozens of properties that match your criteria automatically. Hotels that want your business respond with proposals, often within 4 hours.

Step 3: Compare and select
You’ll receive multiple side-by-side offers with pricing, cancellation policies, room types, and amenities. Often times the hotels will include free perks and/or upgrades to sweeten the deal. Choose the offer that works best for your group.

Step 4: We manage everything else
Engine handles booking confirmations, guest lists, special requests, billing, and support. Need to add a room or change a name last minute? No problem. Need to cancel or add some rooms? Easy.

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Common Groups That Use Engine for Hotel Reservations

Engine supports all types of group travel—whether you’re booking 9 rooms or 900. Our tool is built to simplify logistics, reduce costs, and deliver fast proposals for any type of organized lodging need. Here are some of the most common groups that rely on Engine:

• Conferences & Trade Shows – Large industry events, summits, and expos that require blocks of rooms near event venues.
• Business Meetings & Team Retreats – Company offsites, multi-department strategy sessions, and team-building trips.
• Construction Crews & Field Teams – Long-term hotel stays near job sites, often with truck parking, full kitchens, and easy modifications.
• Medical Staff & Travel Nurses – Group accommodations for rotating medical teams, contract workers, or traveling nurses.
• First Responders & Disaster Relief Crews – Urgent, flexible lodging for emergency deployments and response operations.
• Universities & Academic Groups – Student competitions, field research trips, and university-sponsored events.
• K–12 Field Trips – School-led group travel requiring budget-friendly, safe, and well-located accommodations.
• Youth, College & Pro Sports Teams – Travel for tournaments, games, and competitions. Often needing late check-in, breakfast, and space for gear.
• Weddings – Room blocks for guests, bridal parties, and vendors. Booked near the venue and often at discounted rates.
• Family Reunions & Friend Groups – Keeps everyone in one place and simplifies planning and payments.
• Tour Operators & Travel Groups – Coordinated lodging for multi-stop guided tours and regional travel packages.
• Religious Organizations – Group stays for church retreats, mission trips, or large-scale faith gatherings.
• Hobbyist Clubs & Associations – Special interest events like photography, birdwatching, or model conventions that bring people together from different regions.

No matter what type of group you're organizing for, Engine's platform simplifies the process, giving you better rates, faster proposals, and full support from start to finish.

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Compare Your Hotel Offers Side-by-side & Choose What's Best for Your Group

In many cases, the hotels are competing fiercely for your business. The bigger your group or the longer your stay, the more the hotels want your group to choose them. What's this mean for you? Well, it usually results in freebies offered by the hotel to sweeten the deal. Need exclusive use of the hotel's shuttle service for the day? Easily doable. Free rooms? Often. Late check-out? Easy. You can even request a specific upgrade from the hotels in the notes and see if they go for it.

The point is, when you book as a large group, you get to throw your weight around, so to say. Let the hotels compete for your business and enjoy the benefits it brings.

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Why This Works Better Than Booking Manually

• No need to call around—your request goes to all relevant hotels at once, automatically
• Faster turnaround—some hotels respond in under 60 minutes
• Volume discounts—you get group pricing and better cancellation terms
• One centralized process—compare options, confirm rooms, and handle billing in one place
• Zero cost to you—Engine’s group booking tool is 100% free to use

Whether you're booking 9 rooms or 90, for two nights or two months, Engine does the heavy lifting so you don’t have to.

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Why Booking in Groups Matters and What the Numbers Say

Group travel is a major driver of hotel bookings, and bulk lodging saves serious time and money for both the hotels and the group guests. Here’s what the data shows:

• Group hotel rates are significantly lower – For example, the average group rate discount for 3-star hotels is around 24.6%, with savings climbing as high as 78% in certain markets.
• Businesses using group or corporate rates save 10–14% per room night on average compared to public rates.
• Group travel demand is rising – Group bookings (10+ rooms) helped drive a 6.8% increase in hotel revenue per available room (RevPAR) during the first 8 months of 2024. Navan has some interesting numbers on their site about this.
• Corporate group travel is scaling fast – The global corporate travel market hit $1.48 trillion in 2024, and it's projected to grow at 13% annually through 2032.

The takeaway: group booking isn’t just easier with Engine, it’s financially smarter, too.

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Now Also Offering Flights & Car Rentals!

Need more than just rooms? Engine now lets you book flights and rental cars in addition to hotels. That means you can plan your entire group trip in one platform. From transportation to lodging, book it without needing to juggle multiple vendors or booking sites.

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Who Should Use Our Reservation Tool?

You should use Engine’s group booking tool if:

• You're booking 9 or more rooms for a group
• You're planning a trip with multiple guests who need accommodation
• You want discounted group rates and fast proposals
• You don’t want to spend hours contacting hotels
• You want someone else to handle all the logistics
• And last but certainly not least you want to save money!

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Ready to Try It?

There’s no account required. No contracts. No obligation. Just tell us what you need and our tool does the rest. If you don't like what we offer, you're under no obligations to proceed further.

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We’ll get you multiple quotes—fast, free, and fully managed.

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