Business travel templates, built from real data
Corporate Travel Policy Template
A complete, ready-to-edit travel policy covering all 14 sections every business travel program needs: air rules, hotel caps, per diem, duty of care, enforcement, and more.
Business Travel Expense Report Template
A ready-to-fill expense report for business travelers, with pre-built categories for lodging, airfare, ground transport, meals, and mileage, plus a net-due calculation and mileage log.
Travel Request Form Template
A pre-trip approval form that captures destination, dates, estimated cost, business purpose, and manager sign-off in one place. Fewer back-and-forth emails before every booking.
Hotel RFP Template
A ready-to-send hotel RFP for sourcing a group room block. Covers the room-night grid, rate request, concessions, attrition, and billing terms, plus a structured response section for comparing hotel bids side by side.
Business Travel Itinerary Template
Puts the flights, hotel, car, meetings, and contacts for a trip on one page, with a budget that adds itself up. Excel or Word.
Business Travel Report Template
A post-trip report that records who you met, what came out of it, what you spent, and what happens next. Two pages, written for the manager who approved the trip.
Per Diem Expense Report Template
Claim the GSA lodging cap and meal allowance for every day of a trip. The Excel version looks up the FY2027 rate for your destination and applies the first-and-last-day and provided-meal rules.
Per Diem Policy Template
Set the lodging cap, the meal allowance, and the rules for paying them. Twelve sections built on the federal per diem rules, with the FY2027 GSA rates and a worked example in the appendices.
What makes these different
Most corporate travel templates are generic starter documents. They tell you what sections a travel policy has. They don't tell you what numbers to put in them. These are built backward from data: real nightly rates, real booking patterns, real policy configurations from companies that travel for a living.
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These templates are provided for general informational purposes only and do not constitute legal, financial, tax, HR, or compliance advice. Engine makes no representations or warranties of any kind, express or implied, regarding the accuracy, completeness, or suitability of these templates for any particular purpose or business. Use of these templates is at your own risk. Engine disclaims all liability for any damages, losses, or claims arising out of or related to your use of or reliance on these templates. You should consult qualified legal or professional counsel before implementing any template in your business.