9 best receipt tracking apps for business travel in 2025

Business travel gets messy fast—especially when you’re managing all the details yourself. Between booking flights, tracking expenses, and juggling paper receipts, it’s easy to feel lost when it’s time to submit your expense report.

Downloading a reliable receipt management app can help. These tools simplify the admin side of travel, clarifying spending and reducing errors so you can focus on work instead of chasing paperwork. 

In this guide, you’ll find the best receipt tracking apps for companies planning trips in 2025—plus a fresh way to streamline spending with Engine. 

What’s a receipt tracking app?

A receipt tracking app is a mobile or web tool that lets users scan, upload, and categorize purchase receipts. Many modern apps use optical character recognition (OCR) to automatically extract key details like date, amount, and merchant, so you don’t have to enter them manually. Some tools go even further than OCR, allowing users to consolidate invoices and manage travel itineraries or mileage logs in one place. 

But for business travel, the ability to scan digital and paper receipts isn’t enough. You need a tool that tracks expenses by category, logs mileage automatically, and ties spending back to specific trips. That way, your finance team sees exactly where you spent money, helping them forecast and report more accurately.

Top receipt management apps for business travel

Here are nine standout receipt trackers you can count on during business travel.

1. QuickBooks

QuickBooks is a trusted name in accounting software, and its receipt tracking features are ideal for business travelers already using QuickBooks Online. The app lets you snap a photo of a paper receipt, then automatically matches it to your bank or credit card transactions.

While costs can add up for smaller teams, the seamless integration makes it worthwhile for existing QuickBooks users. 

2. Expensify

Expensify is a popular receipt scanner app for business travel, featuring SmartScan technology that reads digital and paper receipts and auto-fills expense reports. Just snap a photo, and the app will extract the data in seconds. The app also flags duplicates, syncs with major accounting tools, and supports fast approval workflows. 

Expensify suits small and mid-sized teams and offers both free and paid plans. Bonus: Travel management platforms like Engine integrate with Expensify.

3. Foreceipt

Built for on-the-go teams, Foreceipt lets users capture a photo of receipts and automatically captures location data using geotagging—handy for tracking client visits or events. You can export your receipts to Excel or CSV files, making it easy to create custom reports or share expenses with finance teams that don’t use integrated accounting software. 

While Foreceipt doesn’t offer full accounting features, it’s a reliable tool for frequent travelers or field-based teams who need a quick way to log and organize expenses on the go.

4. Zoho Expense

Part of the broader Zoho suite, Zoho Expense offers strong features for travel expense management. Users can scan digital and paper receipts, track mileage, book travel, and connect corporate credit cards. And auto-categorization and approval workflows streamline spending and reimbursements. 

Although some users have reported occasional syncing delays, Zoho Expense remains a budget-friendly option for startups and mid-sized businesses.

5. Verify (formerly Veryfi)

Verify is a fast, data-first business receipt app. Its real-time OCR engine extracts receipt information instantly—even line-by-line—making it ideal for logistics, field services, and other teams that handle large volumes of receipts. 

Travel planning isn’t Verify’s main focus, but it pairs well with other tools for complete expense workflows. 

6. Dext Prepare (formerly Receipt Bank)

Dext Prepare is a strong choice for finance teams managing high-volume receipts and international travel. The app supports VAT tracking, OCR scanning, and detailed categorization, easily exporting to major accounting platforms. 

Dext Prepare’s interface takes some getting used to, but the backend features are powerful and compliance-friendly. 

7. TurboDoc

TurboDoc connects to your email and uses AI to extract and structure invoice data from receipts and invoices, streamlining the approval process for busy teams. Once users connect their email, the tool pulls invoice details automatically, helping reduce manual entry and administrative errors.

While it doesn’t specialize in mileage tracking or offer support for international currencies, TurboDoc is a solid choice for businesses looking to digitize and simplify their travel and expense workflows—especially when invoice volume is high. 

8. Shoeboxed

Shoeboxed is a tried-and-true receipt scanner app that helps turn paper clutter into organized, IRS-accepted digital records. Users upload receipts via the mobile app, which scans, categorizes, and archives them.

This app lacks some of the modern real-time features offered by newer apps, but it’s great for teams that still deal with a mix of physical and digital receipts. 

9. Everlance

Everlance is a go-to for mobile teams who drive frequently for work. Best known for automatic GPS-powered mileage tracking, it also includes a straightforward receipt scanner for logging expenses. Users can link business credit cards, categorize expenses, and export IRS-compliant reports within the app. 

Everlance’s lightweight design makes it popular with freelancers, real estate agents, and remote teams that need accurate records without the bulk of full-scale accounting software. 

How to choose the right receipt management software

When choosing a receipt tracking tool for business travel, focus on these five essentials:

• Maximized cost efficiencies: Features like auto-categorization and OCR reduce manual entry, speeding up workflows and boosting ROI.
• Detailed expense tracking: Look for apps that sort meals, lodging, transport, and incidentals so you can analyze spending by category.
• Mileage tracking: GPS-based mileage logs eliminate guesswork and ensure accurate reimbursement for driving expenses.
• Streamlined approvals and direct employee reimbursements: Choose a tool that allows employees to submit travel receipts, managers to approve, and finance to reimburse—all in the same system.
• Invoice consolidation: If your travel generates multiple invoices (like hotel blocks or conference fees), choose an app that combines them with receipts into a single, searchable record.

Why smart business travel requires more than a receipt app

Most receipt tracking tools work well for everyday expenses. But when business travel enters the picture, the stakes (and spend) go up. Teams need more than digitized receipts—they need tools that connect spending to real-time decisions, improve trip cost forecasting, and uncover savings before the booking is even made.

That’s where a travel platform like Engine elevates the process. Engine doesn’t replace your receipt scanner—it works alongside it, adding features that standard apps can’t match, like predictive budgeting, policy tracking, negotiated rates, and visibility across every trip.

Together, these tools help your business move from manual reporting to strategic oversight—without piling on admin work.

Manage business travel smarter with Engine

When your team travels, the right tools make all the difference. Popular receipt scanning apps like Expensify, QuickBooks, or Zoho Expense simplify documentation. A platform like Engine takes it further, delivering real-time visibility and tighter financial control.

Engine works with the apps your team already uses, so receipts upload seamlessly, which makes everyone’s job easier. For travel managers, it means more control. For finance teams, it means fewer surprises and cleaner books. And for employees, it’s one less thing to juggle on the road.

Explore Engine today to simplify travel spend from start to finish.

FAQs

What’s the best way to scan receipts for business travel?

The easiest way to scan receipts on the go is by using a receipt scanning app with built-in optical character recognition (OCR). Just use your phone’s camera to snap a photo, and the app will extract key details like date, amount, and vendor—a fast, error-free way to track expenses.

Are receipt scanner apps secure?

Most modern receipt scanner apps use encryption and secure cloud storage to protect your financial data. If you’re scanning receipts with sensitive tax or billing information, choose apps that are SOC 2 or GDPR-compliant to stay safe and audit-ready.

Can I use a receipt scanner for tax purposes?

Yes—apps like QuickBooks, Shoeboxed, and Everlance are especially useful for creating IRS-accepted digital records. These receipt scanner apps can categorize scanned receipts by expense type and store them with timestamps, helping simplify year-end tax reporting.

Do I still need to keep physical receipts if I use a scanning app?

Most jurisdictions accept digital copies, especially if the app clearly records when and where the receipt was captured. Still, check your local tax guidelines or accounting team’s policy before tossing paper receipts, just to be safe.

Can I generate expense reports from scanned receipts?

Absolutely. Tools like Expensify, Zoho Expense, and Verify automatically generate expense reports using scanned receipt data, making it easier to submit, review, and approve expenses—especially for teams that travel frequently.