What is a traveler profile?
A traveler profile holds the details you'd otherwise retype on every booking. This cheat sheet covers how to think about one and what to check in it. The detail is further down.
How to think about it
- Store it once. Profiles keep seat preferences, loyalty numbers, room requests and traveler IDs so they're reused on every trip, which cuts repeat work and avoidable errors.
- Flights need three fields. For flights covered by TSA's Secure Flight rule, airlines must collect each passenger's full name, date of birth and sex.
- Add the Known Traveler Number. Put a TSA PreCheck Known Traveler Number in the traveler's airline profiles so it prints on the boarding pass.
- Profiles feed reports. Consistent traveler profiles and cost fields are what turn booking records into reports finance can use.
What to check
- Legal name and date of birth. An airline can't submit a passenger for Secure Flight screening without a full name, date of birth and sex.
- Known Traveler and Redress numbers. Airlines covered by Secure Flight request these too, and pass along whatever the traveler provides.
- Loyalty numbers. Add the number at booking, confirm it's on the reservation and check it at the front desk.
- Emergency contact and accessibility needs. Collect them with the rest, before the first trip.
How it works on Engine
On Engine, admins add members individually or through a bulk upload, then assign each one a role, a department and a travel policy, as described in traveler administration. Members get an invitation to finish account setup and maintain their own traveler information. When booking a flight, the traveler details, eligible loyalty numbers and required company fields are entered in the booking flow.
Questions
What information goes in a traveler profile?
Usually the legal name, date of birth, TSA Known Traveler or Redress number, loyalty IDs, seat, room and floor preferences, accessibility needs, payment method and an emergency contact.
Why does the name on a flight booking matter?
Airlines on flights covered by TSA's Secure Flight rule must collect each passenger's full name, date of birth and sex, and they can't submit the passenger's data for screening without them.
Where should I add my Known Traveler Number?
Add it to your airline account profiles and enter it when booking flights. Once it's on the reservation, it appears on the boarding pass and gives access to the TSA PreCheck lane.
Who keeps a traveler profile up to date?
On Engine, members maintain their own traveler information, and company admins manage members, roles, departments and travel policies.
Sources
- Electronic Code of Federal Regulations, 49 CFR 1560.101 Request for and transmission of information to TSA, accessed November 2, 2026.
- Engine, How to Book a Business Trip: A Practical, No-Fluff Guide, accessed November 2, 2026.
- Engine, Corporate Travel Agencies vs Regular Travel Agencies: What Executive Assistants Need to Know, accessed November 2, 2026.
- Engine, TSA PreCheck: Benefits and qualification guide, accessed November 2, 2026.
- Engine, Egencia Limitations: What to Know Before You Sign (2026), accessed November 2, 2026.
- Engine, Hotel Loyalty Point Stacking, accessed November 2, 2026.
- Engine, Traveler Administration, accessed November 2, 2026.
- Engine, Business Flight Booking With Engine, accessed November 2, 2026.