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How Midland University saved $17,000 in one year with pre-negotiated rates

Industry
Sports/Education
Headquarters
Fremont, NE
Company size
~ employees

About

Midland University, located in Fremont, Nebraska, is an NAIA school in the GPAC conference. Home to Nebraska's largest athletic department, Midland supports over 900 student-athletes across 33 varsity sports. With extensive travel for competitions nationwide, Engine is essential for managing schedules, handling large group bookings, and, most importantly, saving time.

Industry

Sports/Education

Headquarters

Fremont, NE

Company size

~ employees

Results at a Glance

$17K

saved in 1 year

$17K

saved in 1 year

$17K

saved in 1 year

$17K

saved in 1 year

$10K

saved in cancellation fees

$10K

saved in cancellation fees

$10K

saved in cancellation fees

$10K

saved in cancellation fees

Easier & faster

travel bookings saving time for their coaches

Easier & faster

travel bookings saving time for their coaches

Easier & faster

travel bookings saving time for their coaches

Easier & faster

travel bookings saving time for their coaches

Improved coach satisfaction

with an easy to learn platform for new staff

Improved coach satisfaction

with an easy to learn platform for new staff

Improved coach satisfaction

with an easy to learn platform for new staff

Improved coach satisfaction

with an easy to learn platform for new staff

Improved coach satisfaction

with an easy to learn platform for new staff

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“The direct billing feature is a lifesaver.”

Jeremy S.
, 
Midland University

The problem

Juggling Too Much

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As a small-school athletic department in the GPAC conference, Midland University faces a unique set of challenges. With limited resources and a mountain of responsibilities, the staff—led by Assistant Athletic Director Jeremy S.—had his hands full.

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Endless Coordination Chaos

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Managing travel for over 900 student-athletes isn’t easy. From booking hotels and managing travel, Jeremy was stretched thin. Add eligibility checks, administrative tasks, and a Midwest full of weather surprises, and things quickly became overwhelming.

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The Downsides of Other Travel Sites

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Relying on generic travel sites presented its own hurdles:
• No direct billing: Coaches often had to use personal credit cards, creating financial headaches and time-consuming reimbursements.
• Budget challenges: Expenses from unused rooms due to weather delays or sudden-death tournaments are troublesome for small, budget-conscious schools.
• Quality issues: Accommodations sometimes fell short, leaving coaches and athletes frustrated.

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New Coaches, New Problems

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For coaches new to the area, navigating travel logistics was an added stress. Without a streamlined system, onboarding became an uphill battle.

The solution

Enter Engine, a game-changer for Midland University’s athletic department.

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Engine didn’t just alleviate pain points—it revolutionized the way they handle travel.

“Engine is a game-changer for our department.”

— Jeremy S. Assistant Athletic Director
Get started for free

With Engine

Simplified Booking, Smarter Spending

“The direct billing feature is a lifesaver”. Gone are the days of juggling personal credit cards and tracking endless receipts. With Direct Bill, travel is booked on Engine’s line of credit.

Simplified Booking, Smarter Spending

“The direct billing feature is a lifesaver”. Gone are the days of juggling personal credit cards and tracking endless receipts. With Direct Bill, travel is booked on Engine’s line of credit.

Simplified Booking, Smarter Spending

“The direct billing feature is a lifesaver”. Gone are the days of juggling personal credit cards and tracking endless receipts. With Direct Bill, travel is booked on Engine’s line of credit.

Making Transitions Seamless

For new coaches, Engine is easy to use. “It takes one thing off their plate, helping them focus on their teams,” Jeremy said.

Making Transitions Seamless

For new coaches, Engine is easy to use. “It takes one thing off their plate, helping them focus on their teams,” Jeremy said.

Making Transitions Seamless

For new coaches, Engine is easy to use. “It takes one thing off their plate, helping them focus on their teams,” Jeremy said.

Making Transitions Seamless

For new coaches, Engine is easy to use. “It takes one thing off their plate, helping them focus on their teams,” Jeremy said.

Making Transitions Seamless

For new coaches, Engine is easy to use. “It takes one thing off their plate, helping them focus on their teams,” Jeremy said.

Flex Saves the Day

Weather delays? Canceled tournaments? No problem. With Flex applied to certain trips, Midland saved over $10,000 in cancellations and modifications. Jeremy recalled, “Our baseball team faced a bus breakdown en route to Arizona, and Engine’s flexibility ensured we weren’t charged for unused rooms.”

Flex Saves the Day

Weather delays? Canceled tournaments? No problem. With Flex applied to certain trips, Midland saved over $10,000 in cancellations and modifications. Jeremy recalled, “Our baseball team faced a bus breakdown en route to Arizona, and Engine’s flexibility ensured we weren’t charged for unused rooms.”

Flex Saves the Day

Weather delays? Canceled tournaments? No problem. With Flex applied to certain trips, Midland saved over $10,000 in cancellations and modifications. Jeremy recalled, “Our baseball team faced a bus breakdown en route to Arizona, and Engine’s flexibility ensured we weren’t charged for unused rooms.”

Flex Saves the Day

Weather delays? Canceled tournaments? No problem. With Flex applied to certain trips, Midland saved over $10,000 in cancellations and modifications. Jeremy recalled, “Our baseball team faced a bus breakdown en route to Arizona, and Engine’s flexibility ensured we weren’t charged for unused rooms.”

A Team That’s Always There

Engine’s proactive support and updates have made all the difference. “They’re always ahead of what we need,” Jeremy praised. From introducing a new flight booking feature to answering questions promptly, the Engine team ensures Midland’s travel runs smoothly.

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“Engine is a game-changer for our department,” Jeremy emphasized. By simplifying booking, saving money, and providing exceptional support, Engine empowers Midland University’s athletic department to focus on what truly matters: their student-athletes.

A Team That’s Always There

Engine’s proactive support and updates have made all the difference. “They’re always ahead of what we need,” Jeremy praised. From introducing a new flight booking feature to answering questions promptly, the Engine team ensures Midland’s travel runs smoothly.

‍

“Engine is a game-changer for our department,” Jeremy emphasized. By simplifying booking, saving money, and providing exceptional support, Engine empowers Midland University’s athletic department to focus on what truly matters: their student-athletes.

A Team That’s Always There

Engine’s proactive support and updates have made all the difference. “They’re always ahead of what we need,” Jeremy praised. From introducing a new flight booking feature to answering questions promptly, the Engine team ensures Midland’s travel runs smoothly.

‍

“Engine is a game-changer for our department,” Jeremy emphasized. By simplifying booking, saving money, and providing exceptional support, Engine empowers Midland University’s athletic department to focus on what truly matters: their student-athletes.

A Team That’s Always There

Engine’s proactive support and updates have made all the difference. “They’re always ahead of what we need,” Jeremy praised. From introducing a new flight booking feature to answering questions promptly, the Engine team ensures Midland’s travel runs smoothly.

‍

“Engine is a game-changer for our department,” Jeremy emphasized. By simplifying booking, saving money, and providing exceptional support, Engine empowers Midland University’s athletic department to focus on what truly matters: their student-athletes.

A Team That’s Always There

Engine’s proactive support and updates have made all the difference. “They’re always ahead of what we need,” Jeremy praised. From introducing a new flight booking feature to answering questions promptly, the Engine team ensures Midland’s travel runs smoothly.

‍

“Engine is a game-changer for our department,” Jeremy emphasized. By simplifying booking, saving money, and providing exceptional support, Engine empowers Midland University’s athletic department to focus on what truly matters: their student-athletes.

All business travel, one Engine

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Frequently asked questions

We’re glad you asked!

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Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get.

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Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Hotel Engine, you and your company will save substantially in both time and money.

By providing great value to our hotel partners, we get great rates. That means we can take a small cut of each booking — enough to cover 24/7 Member Support and continually re-invest in new technology — and still offer deals to our members that are up to 60% less than the online public travel sites. That’s why we can keep Hotel Engine free to join and use.

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No membership fees, no contracts, and no minimum spend.

We want our members to have plenty of options when booking lodging. Our platform currently offers 750,000+ properties worldwide.

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You'll find just about every hotel in the U.S. on our platform. If you don't see a specific hotel when you search, it's likely because the hotel is fully booked during your dates. In those rare cases, we'll show you nearby comparable properties with availability during your travel dates.

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We’re in the business of radically simplifying trip management for everyone, and we believe great hotel rates should be accessible to everyone, too.

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That’s why Hotel Engine is free to join and use — no membership fees, no contracts, no minimum required spend, no catch.

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‍Click here to learn more about our pricing.

Individual hotel properties set their own cancellation policies, which are clearly displayed during the booking process (you’ll see whether the room is refundable, and the last date you can cancel and receive your money back). After booking, you can find cancellation policy information in the “Important Information” section of your confirmation page.

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If you need to keep travel plans flexible, there are two great options available.

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  1. You can select the Flex option during the booking process. Flex allows you to cancel any reservation up until noon the day of arrival or cut a trip short mid-stay and get refunded — regardless of the hotel’s cancellation policy.
  2. If your company signs up for FlexPro, every traveler is fully covered with our highest degree of flexibility. With an annual plan, FlexPro costs $2,000 ($167/mo) covering everyone in your company. If you want to go month-to-month, Flexpro costs $200 - again, covering everyone in your company.

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