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How Sims Crane avoid $40K+ in hotel modification fees

$40K+
saved in hotel modification fees
5X
faster booking
Industry
Construction
Headquarters
Construction
Company size
~ employees

About

Sims Crane & Equipment is Florida’s premier crane rental company, with the largest mobile crane fleet in the state. Established in 1959, they specialize in turnkey lifting solutions backed by world-class safety, training, and technology. However, things weren’t quite as buttoned up when it came to their travel operations until Engine entered the picture.

Industry

Construction

Headquarters

Florida

Company size

~ employees

Results at a Glance

Centralized booking

across the company

Centralized booking

across the company

Centralized booking

across the company

Centralized booking

across the company

Consolidated billing

One bill every two weeks

Consolidated billing

One bill every two weeks

Consolidated billing

One bill every two weeks

Consolidated billing

One bill every two weeks

Consolidated billing

One bill every two weeks

Consolidated billing

One bill every two weeks

Reliable support

from a dedicated account manager

Reliable support

from a dedicated account manager

Reliable support

from a dedicated account manager

Reliable support

from a dedicated account manager

5X faster

booking for traveler

5X faster

booking for traveler

5X faster

booking for traveler

5X faster

booking for traveler

5X faster

booking for traveler

""

“Do it! Best decision we made. We can manage costs and personnel more efficiently. The rates are great, the support is great, and our travelers love being able to link their reward accounts. It’s a win across the board.”

Amy M.
, 
Sims Crane

The problem

Too many receipts, not enough control.

‍

Sims Crane was spending heavily on lodging, but it was nearly impossible to get a clear picture of the total cost. Hotel bookings were handled by individual employees, expensed through reimbursement, and processed manually across departments. The finance team was left untangling it all.

The solution

Centralized booking. Simplified billing. Cost control activated.

‍

Amy M., Director of Finance Operations & Budget, joined a cross-functional project to rein in their travel spend. With Engine, Sims created a company-wide hotel booking process with designated users and centralized billing. Now, travel costs are visible in real-time, reconciled every two weeks, and coded accurately by department.  Amy’s team can spend more time leading and less time chasing folios.

“I book the same employee monthly. I can go to a prior booking and easily reserve the same hotel. It’s so much easier.”

— Amy M. Director o Finance Operations & Budget
Get started for free

With Engine

Receipts? What receipts?

Before Engine, hotel bookings were a decentralized mess. Employees booked their own rooms through random travel sites, paid with personal cards, and submitted receipts weeks later. For Amy’s team, that meant endless reimbursements, inconsistent pricing, and no real visibility into where the money was going.

‍

“There was little control over the costing,” she explained.

‍

Now, it’s a different story. With centralized booking and one consolidated invoice every two weeks, Amy’s team knows exactly who stayed where, for how long, and which department should foot the bill. No more chasing receipts. No more digging through spreadsheets. Just clean, accurate data.

Receipts? What receipts?

Before Engine, hotel bookings were a decentralized mess. Employees booked their own rooms through random travel sites, paid with personal cards, and submitted receipts weeks later. For Amy’s team, that meant endless reimbursements, inconsistent pricing, and no real visibility into where the money was going.

‍

“There was little control over the costing,” she explained.

‍

Now, it’s a different story. With centralized booking and one consolidated invoice every two weeks, Amy’s team knows exactly who stayed where, for how long, and which department should foot the bill. No more chasing receipts. No more digging through spreadsheets. Just clean, accurate data.

Receipts? What receipts?

Before Engine, hotel bookings were a decentralized mess. Employees booked their own rooms through random travel sites, paid with personal cards, and submitted receipts weeks later. For Amy’s team, that meant endless reimbursements, inconsistent pricing, and no real visibility into where the money was going.

‍

“There was little control over the costing,” she explained.

‍

Now, it’s a different story. With centralized booking and one consolidated invoice every two weeks, Amy’s team knows exactly who stayed where, for how long, and which department should foot the bill. No more chasing receipts. No more digging through spreadsheets. Just clean, accurate data.

Receipts? What receipts?

Before Engine, hotel bookings were a decentralized mess. Employees booked their own rooms through random travel sites, paid with personal cards, and submitted receipts weeks later. For Amy’s team, that meant endless reimbursements, inconsistent pricing, and no real visibility into where the money was going.

‍

“There was little control over the costing,” she explained.

‍

Now, it’s a different story. With centralized booking and one consolidated invoice every two weeks, Amy’s team knows exactly who stayed where, for how long, and which department should foot the bill. No more chasing receipts. No more digging through spreadsheets. Just clean, accurate data.

Receipts? What receipts?

Before Engine, hotel bookings were a decentralized mess. Employees booked their own rooms through random travel sites, paid with personal cards, and submitted receipts weeks later. For Amy’s team, that meant endless reimbursements, inconsistent pricing, and no real visibility into where the money was going.

‍

“There was little control over the costing,” she explained.

‍

Now, it’s a different story. With centralized booking and one consolidated invoice every two weeks, Amy’s team knows exactly who stayed where, for how long, and which department should foot the bill. No more chasing receipts. No more digging through spreadsheets. Just clean, accurate data.

Repeat bookings without the repetitive work

Some employees at Sims travel to the same place every month. With Engine, Amy doesn’t have to start from scratch each time. Instead, she just pulls up the previous reservation and rebooks it in seconds. It’s a small feature that makes a big impact.

‍

The added bonus? The hotels they've used through Engine are consistently solid. No surprises, no horror stories—just clean, reliable places that meet the team's expectations.

Repeat bookings without the repetitive work

Some employees at Sims travel to the same place every month. With Engine, Amy doesn’t have to start from scratch each time. Instead, she just pulls up the previous reservation and rebooks it in seconds. It’s a small feature that makes a big impact.

‍

The added bonus? The hotels they've used through Engine are consistently solid. No surprises, no horror stories—just clean, reliable places that meet the team's expectations.

Repeat bookings without the repetitive work

Some employees at Sims travel to the same place every month. With Engine, Amy doesn’t have to start from scratch each time. Instead, she just pulls up the previous reservation and rebooks it in seconds. It’s a small feature that makes a big impact.

‍

The added bonus? The hotels they've used through Engine are consistently solid. No surprises, no horror stories—just clean, reliable places that meet the team's expectations.

Repeat bookings without the repetitive work

Some employees at Sims travel to the same place every month. With Engine, Amy doesn’t have to start from scratch each time. Instead, she just pulls up the previous reservation and rebooks it in seconds. It’s a small feature that makes a big impact.

‍

The added bonus? The hotels they've used through Engine are consistently solid. No surprises, no horror stories—just clean, reliable places that meet the team's expectations.

Field-ready support, 24/7

When a crew member runs into an issue at check-in, they don’t panic. And they definitely don’t call the finance team. Instead, they call Engine’s 24/7 traveler support line and get help right away. Whether it’s a room mix-up or a missing confirmation, Engine resolves it—fast.“

‍

Having the support line for our travelers is key. If there are issues, we report it to Engine and they work directly with the hotel.”

Field-ready support, 24/7

When a crew member runs into an issue at check-in, they don’t panic. And they definitely don’t call the finance team. Instead, they call Engine’s 24/7 traveler support line and get help right away. Whether it’s a room mix-up or a missing confirmation, Engine resolves it—fast.“

‍

Having the support line for our travelers is key. If there are issues, we report it to Engine and they work directly with the hotel.”

Field-ready support, 24/7

When a crew member runs into an issue at check-in, they don’t panic. And they definitely don’t call the finance team. Instead, they call Engine’s 24/7 traveler support line and get help right away. Whether it’s a room mix-up or a missing confirmation, Engine resolves it—fast.“

‍

Having the support line for our travelers is key. If there are issues, we report it to Engine and they work directly with the hotel.”

Field-ready support, 24/7

When a crew member runs into an issue at check-in, they don’t panic. And they definitely don’t call the finance team. Instead, they call Engine’s 24/7 traveler support line and get help right away. Whether it’s a room mix-up or a missing confirmation, Engine resolves it—fast.“

‍

Having the support line for our travelers is key. If there are issues, we report it to Engine and they work directly with the hotel.”

A billing foundation built to code

Direct Bill with Engine isn’t just easier, it’s smarter. Instead of hundreds of individual charges, Sims receives a single, detailed invoice every two weeks. Amy can easily distribute it to her team, identify which departments are responsible, and code everything accurately for accounting. It’s a streamlined workflow that’s helped reduce friction, improve oversight, and save valuable time every billing cycle.

‍

“We forward the spreadsheet to my team for review and approval. We can easily identify what departments are responsible for the expenses and code them in accounting accordingly.”

A billing foundation built to code

Direct Bill with Engine isn’t just easier, it’s smarter. Instead of hundreds of individual charges, Sims receives a single, detailed invoice every two weeks. Amy can easily distribute it to her team, identify which departments are responsible, and code everything accurately for accounting. It’s a streamlined workflow that’s helped reduce friction, improve oversight, and save valuable time every billing cycle.

‍

“We forward the spreadsheet to my team for review and approval. We can easily identify what departments are responsible for the expenses and code them in accounting accordingly.”

A billing foundation built to code

Direct Bill with Engine isn’t just easier, it’s smarter. Instead of hundreds of individual charges, Sims receives a single, detailed invoice every two weeks. Amy can easily distribute it to her team, identify which departments are responsible, and code everything accurately for accounting. It’s a streamlined workflow that’s helped reduce friction, improve oversight, and save valuable time every billing cycle.

‍

“We forward the spreadsheet to my team for review and approval. We can easily identify what departments are responsible for the expenses and code them in accounting accordingly.”

A billing foundation built to code

Direct Bill with Engine isn’t just easier, it’s smarter. Instead of hundreds of individual charges, Sims receives a single, detailed invoice every two weeks. Amy can easily distribute it to her team, identify which departments are responsible, and code everything accurately for accounting. It’s a streamlined workflow that’s helped reduce friction, improve oversight, and save valuable time every billing cycle.

‍

“We forward the spreadsheet to my team for review and approval. We can easily identify what departments are responsible for the expenses and code them in accounting accordingly.”

Advice to other companies? Just do it.

Amy’s message to other businesses still wrangling screenshots and expense reports is crystal clear: Engine is the upgrade your team didn’t know it needed.

‍

“Do it! Best decision we made. We can manage costs and personnel more efficiently. The rates are great, the support is great, and our travelers love being able to link their reward accounts. It’s a win across the board.”

Advice to other companies? Just do it.

Amy’s message to other businesses still wrangling screenshots and expense reports is crystal clear: Engine is the upgrade your team didn’t know it needed.

‍

“Do it! Best decision we made. We can manage costs and personnel more efficiently. The rates are great, the support is great, and our travelers love being able to link their reward accounts. It’s a win across the board.”

Advice to other companies? Just do it.

Amy’s message to other businesses still wrangling screenshots and expense reports is crystal clear: Engine is the upgrade your team didn’t know it needed.

‍

“Do it! Best decision we made. We can manage costs and personnel more efficiently. The rates are great, the support is great, and our travelers love being able to link their reward accounts. It’s a win across the board.”

Advice to other companies? Just do it.

Amy’s message to other businesses still wrangling screenshots and expense reports is crystal clear: Engine is the upgrade your team didn’t know it needed.

‍

“Do it! Best decision we made. We can manage costs and personnel more efficiently. The rates are great, the support is great, and our travelers love being able to link their reward accounts. It’s a win across the board.”

All business travel, one Engine

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An illustration of a car
Hotel illustration
Incidentals covered
No membership fees
A luggage
A plane
Consolidated billing
No Contracts
No contracts
Luggages

Frequently asked questions

We’re glad you asked!

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Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get.

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Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Hotel Engine, you and your company will save substantially in both time and money.

By providing great value to our hotel partners, we get great rates. That means we can take a small cut of each booking — enough to cover 24/7 Member Support and continually re-invest in new technology — and still offer deals to our members that are up to 60% less than the online public travel sites. That’s why we can keep Hotel Engine free to join and use.

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No membership fees, no contracts, and no minimum spend.

We want our members to have plenty of options when booking lodging. Our platform currently offers 750,000+ properties worldwide.

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You'll find just about every hotel in the U.S. on our platform. If you don't see a specific hotel when you search, it's likely because the hotel is fully booked during your dates. In those rare cases, we'll show you nearby comparable properties with availability during your travel dates.

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We’re in the business of radically simplifying trip management for everyone, and we believe great hotel rates should be accessible to everyone, too.

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That’s why Hotel Engine is free to join and use — no membership fees, no contracts, no minimum required spend, no catch.

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‍Click here to learn more about our pricing.

Individual hotel properties set their own cancellation policies, which are clearly displayed during the booking process (you’ll see whether the room is refundable, and the last date you can cancel and receive your money back). After booking, you can find cancellation policy information in the “Important Information” section of your confirmation page.

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If you need to keep travel plans flexible, there are two great options available.

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  1. You can select the Flex option during the booking process. Flex allows you to cancel any reservation up until noon the day of arrival or cut a trip short mid-stay and get refunded — regardless of the hotel’s cancellation policy.
  2. If your company signs up for FlexPro, every traveler is fully covered with our highest degree of flexibility. With an annual plan, FlexPro costs $2,000 ($167/mo) covering everyone in your company. If you want to go month-to-month, Flexpro costs $200 - again, covering everyone in your company.

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