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How Missouri Baptist University saves 20 hours per month on travel booking

Industry
Sports/Education
Headquarters
St. Louis, MO
Company size
~ employees

About

Missouri Baptist University (MBU), a small private Christian university in Saint Louis, is home to 27 sports teams and nearly 800 student-athletes. Known for its strong athletic culture and dynamic programs, MBU faced a familiar challenge for small institutions: untangling the chaos and time of travel logistics with a small team. That’s where Engine stepped in.

Industry

Sports/Education

Headquarters

St. Louis, MO

Company size

~ employees

Results at a Glance

Efficiency gains

Coaches reclaimed hours of their day with Engine’s simple platform

Efficiency gains

Coaches reclaimed hours of their day with Engine’s simple platform

Efficiency gains

Coaches reclaimed hours of their day with Engine’s simple platform

Efficiency gains

Coaches reclaimed hours of their day with Engine’s simple platform

Budget visibility

Real-time insights made it easier to track team spending

Budget visibility

Real-time insights made it easier to track team spending

Budget visibility

Real-time insights made it easier to track team spending

Streamlined Operations

Engine’s built in billing system removes issues with purchase card limits and receipt tracking hassles, making expense management effortless.

Streamlined Operations

Engine’s built in billing system removes issues with purchase card limits and receipt tracking hassles, making expense management effortless.

Streamlined Operations

Engine’s built in billing system removes issues with purchase card limits and receipt tracking hassles, making expense management effortless.

Team buy-in

Even skeptical coaches quickly embraced Engine, praising its ease of use and time-saving features.

Team buy-in

Even skeptical coaches quickly embraced Engine, praising its ease of use and time-saving features.

Team buy-in

Even skeptical coaches quickly embraced Engine, praising its ease of use and time-saving features.

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“Engine has made our coaches' lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Jeff H.
, 
Missouri Baptist University

The problem

Picture this: coaches flipping between travel websites, juggling phone calls, and relying on hotel connections they’d made years ago—all while trying to keep their athletes focused and ready to compete. This disorganized system drained time, energy, and resources.

The solution

Enter Engine, a platform designed to take the heavy lifting out of travel management. Coaches can book hotels and flights, while tracking expenses—no spreadsheets required. The transition was smooth, and the results speak for themselves.

“Engine’s platform has completely transformed the way we handle travel. Honestly, I wish we’d had this five years ago.”

— Jeff H. Athletic Director
Get started for free

With Engine

Simplified Travel Management

MBU’s coaches can now book all travel components in one place, significantly reducing planning time. “If it’s all in one location in one simple package where I can go in and reserve all my rooms, book cars, or book flights, it makes it very simple and easy,” said Jeff F., Athletic Director at MBU . “It’s been able to save us a lot of time, effort, and energy.”

Simplified Travel Management

MBU’s coaches can now book all travel components in one place, significantly reducing planning time. “If it’s all in one location in one simple package where I can go in and reserve all my rooms, book cars, or book flights, it makes it very simple and easy,” said Jeff F., Athletic Director at MBU . “It’s been able to save us a lot of time, effort, and energy.”

Simplified Travel Management

MBU’s coaches can now book all travel components in one place, significantly reducing planning time. “If it’s all in one location in one simple package where I can go in and reserve all my rooms, book cars, or book flights, it makes it very simple and easy,” said Jeff F., Athletic Director at MBU . “It’s been able to save us a lot of time, effort, and energy.”

Simplified Travel Management

MBU’s coaches can now book all travel components in one place, significantly reducing planning time. “If it’s all in one location in one simple package where I can go in and reserve all my rooms, book cars, or book flights, it makes it very simple and easy,” said Jeff F., Athletic Director at MBU . “It’s been able to save us a lot of time, effort, and energy.”

Improved Budget Oversight

Engine’s dashboard provides a clear, real-time view of travel expenses, enabling smarter financial decisions. “It’s helped us track from a budgeting standpoint and really understand where we’re spending money so we can make strategic decisions,” Jeff said. “It’s a nightmare when you don’t have all of that in one location.”

Improved Budget Oversight

Engine’s dashboard provides a clear, real-time view of travel expenses, enabling smarter financial decisions. “It’s helped us track from a budgeting standpoint and really understand where we’re spending money so we can make strategic decisions,” Jeff said. “It’s a nightmare when you don’t have all of that in one location.”

Improved Budget Oversight

Engine’s dashboard provides a clear, real-time view of travel expenses, enabling smarter financial decisions. “It’s helped us track from a budgeting standpoint and really understand where we’re spending money so we can make strategic decisions,” Jeff said. “It’s a nightmare when you don’t have all of that in one location.”

Improved Budget Oversight

Engine’s dashboard provides a clear, real-time view of travel expenses, enabling smarter financial decisions. “It’s helped us track from a budgeting standpoint and really understand where we’re spending money so we can make strategic decisions,” Jeff said. “It’s a nightmare when you don’t have all of that in one location.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Effortless Expense Management

Engine’s billing system removes the hassle of managing purchase cards and tracking receipts. “One of the biggest challenges was that all our coaches had purchase cards—managing that was a real task. Now, all those details are in one location,” Jeff explained. “I can’t tell you how many times coaches lost receipts, and we had to call hotels to get them. Now, they’re stored automatically.”

Positive Impact on Coaches

While coaches are normally hesitant to embrace new technology, MBU’s coaches quickly embraced the benefits. “Coaches don’t like change, especially when it comes to technology, but they’ve bought in,” Jeff said. “It’s made their lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Positive Impact on Coaches

While coaches are normally hesitant to embrace new technology, MBU’s coaches quickly embraced the benefits. “Coaches don’t like change, especially when it comes to technology, but they’ve bought in,” Jeff said. “It’s made their lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Positive Impact on Coaches

While coaches are normally hesitant to embrace new technology, MBU’s coaches quickly embraced the benefits. “Coaches don’t like change, especially when it comes to technology, but they’ve bought in,” Jeff said. “It’s made their lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Positive Impact on Coaches

While coaches are normally hesitant to embrace new technology, MBU’s coaches quickly embraced the benefits. “Coaches don’t like change, especially when it comes to technology, but they’ve bought in,” Jeff said. “It’s made their lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Positive Impact on Coaches

While coaches are normally hesitant to embrace new technology, MBU’s coaches quickly embraced the benefits. “Coaches don’t like change, especially when it comes to technology, but they’ve bought in,” Jeff said. “It’s made their lives easier, and they’re spending less time dealing with logistics and more time with their teams.”

Looking Ahead

With a move to a more competitive athletic conference on the horizon, Engine’s platform will be critical in managing the increased travel demands. MBU is confident that its partnership with Engine will continue to enhance the student-athlete experience, providing world-class opportunities both on and off the field.

Looking Ahead

With a move to a more competitive athletic conference on the horizon, Engine’s platform will be critical in managing the increased travel demands. MBU is confident that its partnership with Engine will continue to enhance the student-athlete experience, providing world-class opportunities both on and off the field.

Looking Ahead

With a move to a more competitive athletic conference on the horizon, Engine’s platform will be critical in managing the increased travel demands. MBU is confident that its partnership with Engine will continue to enhance the student-athlete experience, providing world-class opportunities both on and off the field.

Looking Ahead

With a move to a more competitive athletic conference on the horizon, Engine’s platform will be critical in managing the increased travel demands. MBU is confident that its partnership with Engine will continue to enhance the student-athlete experience, providing world-class opportunities both on and off the field.

Looking Ahead

With a move to a more competitive athletic conference on the horizon, Engine’s platform will be critical in managing the increased travel demands. MBU is confident that its partnership with Engine will continue to enhance the student-athlete experience, providing world-class opportunities both on and off the field.

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Frequently asked questions

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Hotels want to reach business travelers while companies with traveling workforces want the best rates they can get.

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Our platform brings everyone together to radically simplify trip management and give everyone exactly what they want. By booking with Hotel Engine, you and your company will save substantially in both time and money.

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If you need to keep travel plans flexible, there are two great options available.

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  1. You can select the Flex option during the booking process. Flex allows you to cancel any reservation up until noon the day of arrival or cut a trip short mid-stay and get refunded — regardless of the hotel’s cancellation policy.
  2. If your company signs up for FlexPro, every traveler is fully covered with our highest degree of flexibility. With an annual plan, FlexPro costs $2,000 ($167/mo) covering everyone in your company. If you want to go month-to-month, Flexpro costs $200 - again, covering everyone in your company.

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